Administrative Assistant
Confidential Confidential Palm Springs, CA Palm Springs, CA Full-time Full-time From $25 an hour From $25 an hour 14 days ago 14 days ago 14 days ago JOB SUMMARY A well-established Palm Springs law firm is looking for a dynamic, talented, and experienced Administrative Assistant with strong organizational and communication skills to be part of our team.
This is an immediate opening for an experienced individual with a minimum of seven years administrative experience with a proven ability to perform related administrative work.
Required experience includes having been the first point of client contact, responsibility for general office coordination, as well as client interface/follow-up, file processing and maintenance.
Ideally, the candidate will have some work experience with an emphasis in at least one of the following areas of a legal practice:
estate planning, trust administration, probate or family law matters.
This is a full-time, Monday through Friday, 8:
30 AM to 5:
00 PM, position working in the office located in downtown Palm Springs.
QUALIFICATIONS - Administrative/Executive Assistant:
7-10 years (Essential) - Legal Assistant/Paralegal:
3-5 years (Preferred) - Be proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat.
- Must possess excellent written and oral communication skills, be extremely detail oriented, and able to prioritize multiple assignments in a timely manner.
- The ideal candidate will also be self-motivated, trustworthy, flexible, and professional.
- While legal experience is preferred, a background in real estate, accounting, or related professional services business would be beneficial.
BENEFITS - Employer Matching 401(k) - Health and Dental Insurance - 3 Weeks Paid Time Off, then to 4 Weeks after 3 Years - 13 Paid Holidays RESPONSIBLILITIES First point of contact:
- Answer the phone and determine client need; conduct intake process for prospective clients, including scheduling appointments; or direct call to appropriate party and/or take a message.
- Greet and assist visitors; interface with and help them as needed; accompany them to conference room and advise them of office protocols.
- Outreach to potential clients who submit web-based inquiries.
- Assist and direct clients in Zoom trials and in-office appointments.
General office coordination:
- Maintain the professional appearance of the office.
- Keep an orderly file system in both physical and electronic files.
- Mail collection, distribution, and process outgoing mail or overnight packets.
- Monitor and order office supplies, ensure copier and printers are filled with paper.
- Photocopying and printing jobs as assigned.
- Sanitize conference room and lobby pre and post client appointments.
Client interface, file processing and maintenance:
- Key interface or point person for managing client reminders; outstanding submittals and related due dates.
- Scan, merge and upload documents into electronic file system.
- Enroll clients in LegalVault system and send enrollment information to clients.
- Prepare client losing letters for signature and mailing.
Assist in legal matters:
- Proofread legal documents with extraordinary attention to detail as needed.
- Prepare document packages for submittal to county recorder's office and monitor status.
- Work closely with attorney and staff in support of client specific case assignments.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday COVID-19 considerations:
We observe all current federal, state and local Covid-19 guidelines.
Our staff are fully vaccinated.
Face coverings are optional for fully vaccinated clients.
Partially or unvaccinated clients are required to socially distance and wear face coverings Work Location:
In person 401(k) Dental insurance Health insurance Paid time off Retirement plan 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
This is an immediate opening for an experienced individual with a minimum of seven years administrative experience with a proven ability to perform related administrative work.
Required experience includes having been the first point of client contact, responsibility for general office coordination, as well as client interface/follow-up, file processing and maintenance.
Ideally, the candidate will have some work experience with an emphasis in at least one of the following areas of a legal practice:
estate planning, trust administration, probate or family law matters.
This is a full-time, Monday through Friday, 8:
30 AM to 5:
00 PM, position working in the office located in downtown Palm Springs.
QUALIFICATIONS - Administrative/Executive Assistant:
7-10 years (Essential) - Legal Assistant/Paralegal:
3-5 years (Preferred) - Be proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat.
- Must possess excellent written and oral communication skills, be extremely detail oriented, and able to prioritize multiple assignments in a timely manner.
- The ideal candidate will also be self-motivated, trustworthy, flexible, and professional.
- While legal experience is preferred, a background in real estate, accounting, or related professional services business would be beneficial.
BENEFITS - Employer Matching 401(k) - Health and Dental Insurance - 3 Weeks Paid Time Off, then to 4 Weeks after 3 Years - 13 Paid Holidays RESPONSIBLILITIES First point of contact:
- Answer the phone and determine client need; conduct intake process for prospective clients, including scheduling appointments; or direct call to appropriate party and/or take a message.
- Greet and assist visitors; interface with and help them as needed; accompany them to conference room and advise them of office protocols.
- Outreach to potential clients who submit web-based inquiries.
- Assist and direct clients in Zoom trials and in-office appointments.
General office coordination:
- Maintain the professional appearance of the office.
- Keep an orderly file system in both physical and electronic files.
- Mail collection, distribution, and process outgoing mail or overnight packets.
- Monitor and order office supplies, ensure copier and printers are filled with paper.
- Photocopying and printing jobs as assigned.
- Sanitize conference room and lobby pre and post client appointments.
Client interface, file processing and maintenance:
- Key interface or point person for managing client reminders; outstanding submittals and related due dates.
- Scan, merge and upload documents into electronic file system.
- Enroll clients in LegalVault system and send enrollment information to clients.
- Prepare client losing letters for signature and mailing.
Assist in legal matters:
- Proofread legal documents with extraordinary attention to detail as needed.
- Prepare document packages for submittal to county recorder's office and monitor status.
- Work closely with attorney and staff in support of client specific case assignments.
Job Type:
Full-time Pay:
From $25.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off Retirement plan Schedule:
8 hour shift Monday to Friday COVID-19 considerations:
We observe all current federal, state and local Covid-19 guidelines.
Our staff are fully vaccinated.
Face coverings are optional for fully vaccinated clients.
Partially or unvaccinated clients are required to socially distance and wear face coverings Work Location:
In person 401(k) Dental insurance Health insurance Paid time off Retirement plan 8 hour shift Monday to Friday.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
